Summer is synonymous with many things: Outdoor activities, sporting events, extended vacations, family reunions, and community celebrations are just some items that might come across your calendar and one common theme through all of them is the possibility of bringing groups of people together.

Many retirees use their time to visit family members and loved ones who may have spread out over the years, but summer could offer those people the schedule flexibility to come to you, and hosting a reunion is a great way to celebrate old memories while creating new ones. 

Depending on the size and scope, this could be anything from an intimate get-together to a multi-day event with dozens of attendees. The following tips can help keep your planning and budgeting organized so you spend less time worrying and more time with loved ones:

START EARLY: The larger the party size (and the more travel that is required), the earlier plans need to start. Agreeing on and setting a firm date months in advance gives invitees the best chance to make themselves available. 

PICK YOUR SPOT: There’s no limit to where you can host, but finding the right fit will help with the budget. Whether the party venue is as small as your own home or as large as a banquet hall, finding the right size and setting for your party will keep people comfortable without paying for unnecessary space. This will also help the budget for any catering or setup services purchased. 

CHOOSE A THEME: A themed party doesn’t have to be tacky or even obvious. It can serve to lessen the planning and financial burdens of hosting. Even themes as simple as a color or color pattern can lessen costs if your party is large enough to call for buying supplies in bulk, which will be less expensive than buying items one-off with no theme or plan already in mind. Having a theme or certain look can also make for better photo opportunities that will help make your event even more memorable.  

SHARE THE WORK: Even if you insist on hosting and taking on the finances of a big party, simply allowing others to help with planning can lessen your costs. Consider putting event plans on a live word document or spreadsheet that can be edited and viewed by other attendees. This will make it easier to ensure that everything is accounted for and helps to avoid mistakes in quantity or timing that could lead to last-minute expenses. 

Whether organizing a party or just looking at your day-to-day life, Consha Financial can help you gain understanding and confidence in your personal finances. Give us a call at 678-539-9518 and let us show how we can help you. 

1. https://reunacy.com/blog/how-to-plan-a-family-reunion-checklist-guide-tips-from-experts/

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